The Internal Control Regulations require businesses to take a systematic approach to health, safety, and the environment. The system must be tailored to the company’s size, activities, and risks.
In a nutshell: Identify the hazards. Establish responsibilities and procedures. Correct deviations. Document the most important information. Use the system in your daily work.
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What does the company need to do?
- Stay up to date on current laws and requirements.
- Ensure that employees have sufficient knowledge and are involved.
- Set goals for HSE efforts.
- Assign responsibilities and tasks.
- Identify hazards and assess risks.
- Develop measures and procedures.
- Follow up on deviations and verify that the system is working.
What should be documented?
- Goals, Responsibilities, and Organization
- risk assessments and action plans
- Deviations, Incidents, and Improvements
- training that is actually necessary
- monitoring and annual review
The scope should be appropriate for the business. A small craft business does not need the same volume of documentation as a large industrial company.
Courses must be selected as needed
HSE training for the general manager is a separate legal requirement. Safety representatives must receive the necessary training. Specialized courses such as fall protection, scaffolding, first aid, or hazardous tools are relevant when the job duties and risks require them—not automatically for everyone.
Common Mistakes
- documents that are not used
- unclear responsibility
- old risk assessments
- nonconformities without follow-up
- course catalogs that do not include an assessment of practical skills
How to Keep Your System Running
- Keep your routines short.
- Assign one person to be responsible for follow-up.
- Report any discrepancies immediately.
- Review the system at least whenever the work or the risk changes.
- Show employees where to find the procedures.
Frequently Asked Questions
Is there a system that has been approved by the authorities?
No. The authorities do not pre-approve any specific internal control system. During inspections, they assess the actual HSE work being done and whether the system is being used.
Can a digital system be enough?
Yes, if it meets the organization's needs, is kept up to date, and is used in practice.
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